Classes, teachers, kids, guardians, transport, and fee items.
Start
What Tototab is for
Tototab helps a school tell parents what matters today. A parent should open Tototab and quickly know: what happened, what is due, whether the child was marked in school, whether fees need attention, whether transport changed, and whether the school needs a reply.
Keep it light. Tototab is for the daily diary layer, not for payroll, HR, inventory, full accounting, or a full school management system. The best results come from clean records and short parent-facing posts.
Assignments, notices, results, fee notes, transport updates, and media.
Seen status, replies, acknowledgements, and quiet parent communication.
Roles
Who does what
Platform admin
Tototab business operator
School admin
School setup and daily order
Finance
Fee visibility and references
Creates fee items, assigns fees to all students, a class, or one child, records payments, and keeps balances easy for parents to understand. Use Finance when a parent asks about balances or references.
Teacher
Class diary workspace
Marks attendance, posts homework, adds class notes or media, and asks parents for acknowledgement or a reply when needed. Teachers work from the Teacher workspace.
Parent or guardian
Child follow-up
Setup order
Set the school up in this order
Add the class groups the school uses every day. These power attendance, teacher workspaces, student lists, and diary targeting.
Open ClassesCreate teacher accounts, then attach teachers to the correct class and subject. This keeps teacher workspaces clear.
Open TeachersAdd students one by one or upload a CSV. CSV rows are reviewed first; nothing is saved until the review is confirmed.
Open KidsOpen a child account and link guardians by phone. One parent can follow children across different schools.
Open KidsCreate routes, bus labels, pickup people, drivers, and pickup notes before posting transport messages.
Open TransportCreate fee items by term, assign them clearly, and record payments with references.
Open FinanceDaily workflow
A normal school day
Morning
Teachers mark attendance. Parents can later see attendance from the parent calendar.
Teacher workspaceDuring the day
Post assignments, notices, results, fee notes, transport notes, or media to the diary.
Post diary updateParent check
Parents open Today or Diary, tap seen, and reply when the school asks.
Parent TodayFollow-up
School staff check replies and unseen updates, then follow up only where needed.
School homeFees
How finance should work
Create fee items by term, then assign them to all active students, one class, or one child. Record payments with method, amount, date, and reference. If a parent pays extra, Tototab keeps it as overpayment and applies it forward when the next term charge is created.
Parents should see a simple balance, not a full accounting screen. Staff can open a student workspace from Finance or Kids to understand fees together with guardians, class, transport, and diary history.
Diary posts
What belongs in the diary
Post what helps a parent support the child: homework, assignments, school notices, fee reminders, results, transport changes, class photos, PDFs, short videos, and requests for a reply.
Use urgent only for information that truly needs immediate attention, such as school closure, safety notices, or transport delays. For normal school rhythm, keep posts calm, clear, and specific.
Questions
Practical answers
Can platform admin manage school diaries?
No. Platform admin manages the Tototab business. School diary work stays inside the school workspace.
Can one parent see children in different schools?
Yes. Link the same guardian phone to each child. The parent account shows all linked children.
What should be uploaded by CSV?
Student records only: name, admission number, class, and optional sport, house, or photo link. Classes must already exist.
Who should edit fee records?
Finance owns fee items, payment references, and term balances. School admins can see the wider school picture.
What if a child is not on school transport?
Set pickup as parent pickup, driver pickup, walks home, or other. Save the pickup person where the school needs that record.